|
CONSTITUTION
In September 2003, the SCJA Board held a
Constitutional convention to modify the Constitution and by-laws of the
SCJA.
The Board voted to modify the by-laws, yet the Constitutional changes
were approved by the membership by vote in April 2005.
SOUTHERN CRIMINAL JUSTICE
ASSOCIATION
CONSTITUTION
ARTICLE I Name
The
name of this association shall be the Southern Criminal Justice Association.
ARTICLE II Objectives
The
objectives of this association shall be:
To
provide for communication among members, with other associations of higher
education and training, and with the agencies of the criminal justice system;
To
promote a philosophical approach of criminal justice as a systemic process;
To
promote the highest standards in criminal justice education, training, and
practice;
To
foster the highest ethical and personnel standards in criminal justice and
allied fields; and
To
promote high standards in criminal justice planning and research.
ARTICLE III Membership
Regular
membership shall be open to individuals who support the purposes and Objectives
of the Southern Criminal Justice Association.
Student
membership shall be open to students interested in criminal justice and
enrolled at an accredited educational institution
Membership
is subject to approval by the Board of Directors.
ARTICLE IV Board of Directors
The
voting members of the Board of Directors shall be composed of the immediate
past president, the elected officers, and five (5) Directors‑at‑Large.
All
members of the Board of Directors shall be regular members in good standing of
the Association.
ARTICLE V Officers
The
Officers of the Association shall be:
President
First Vice President
(President Elect)
Second Vice President (1st
Vice President Elect)
Secretary‑Treasurer
All
Officers shall be regular members in good standing of the Association.
ARTICLE VI Elections
Elections
of officers and Directors-At-Large shall be conducted by mail ballot prior to
the Annual Meeting and in accordance with the procedures set by the Board of
Directors.
ARTICLE VII Meetings
The
date(s), time, and location, of the Annual Meeting shall be determined by the
Board of Directors.
ARTICLE VIII Amendments to the Constitution
The
Constitution may be amended by mail ballot. Constitutional amendments should be
labeled "Amendments to the Constitution." Proposed amendments may be
received from the Constitution and By‑Laws Committee of the Association,
or by the Board of Directors, or by petition from twenty‑five percent
(25%) of the membership. A majority vote of two‑thirds (2/3) of the valid
ballots received on a mail ballot is required for the passage of a
Constitutional Amendment. Procedures for
balloting shall be established by the Board of Directors.
Original
Constitution effective October 26, 1972.
Amended October 18, 1973
Amended October 17, 1974
Amended May 9, 1977
Amended October 10, 1984
Amended October 11 1) 1985
Amended February, 1987
Amended September 30, 1988
Amended October 3, 1991
Amended October 5, 1994
Amended April 14, 2005
SOUTHERN CRIMINAL JUSTICE
ASSOCIATION
BY‑LAWS
ARTICLE I Name
This
Association shall be known as the Southern Criminal Justice Association.
ARTICLE II Objectives
SEC.
1 The objectives of this
Association shall be as stated in Article II of the Constitution.
SEC. 2 To
fulfill the objectives, the functions of this Association may incorporate
social and informational activities.
ARTICLE III Membership
SEC.
1 Applicants for membership must
meet the requirements as set forth in Article III of the Constitution.
SEC.
2 An eligible person interested in
election to membership in the Association will submit a completed written
application on a form adopted by the Board of Directors and tender payment of
dues set at the time of application to the Secretariat. Should the application and fee satisfy the
requirements for election to membership the Secretariat will promptly certify
the application for election to the Secretary-Treasurer for entry on the
membership roster. Whenever an issue
concerning any application of any person arises, that application and any other
pertinent information shall be forwarded by the Secretariat to the Board of
Directors for action, subject to further review or direction by the membership
of the Association.
SEC.
3 To maintain good standing,
members must have paid annual dues and their membership must not have otherwise
been suspended or terminated.
SEC.
4 Any member six (6) months in
arrears for dues after the annual meeting shall have their membership
terminated; reinstatement shall be according to policy established by the Board
of Directors.
SEC.
5 Any membership may be suspended
by a two-thirds vote of the Board of Directors and may be terminated by
two-thirds vote of the regular members present and voting at an Annual or
Special Meeting. Such suspensions or
terminations shall be undertaken in accordance with the procedures outlined
under Rule 60 in Roberts' Rules of Order Newly Revised.
SEC.
6 Only regular members in good
standing shall be allowed to vote.
ARTICLE IV Board of Directors
SEC. I The voting members of the Board of
Directors shall consist of the immediate past President, the elected Officers,
and five (5) elected Directors‑at-Large.
SEC. 2 The non-voting members of the Board of
Directors shall consist of the Executive Director of the Secretariat, the
Editor of the American Journal of Criminal Justice and the Southern Regional
Representative of the Academy of Criminal Justice Sciences and such other
persons as may be appointed by the President subject to final approval by the
voting Board of Directors.
SEC. 3 The Board of Directors shall provide
general policy direction for the Association.
SEC. 4 All elected Officers and members of the
Board of Directors are expected to attend all meetings of the Association and
shall be subject to recall for absence from three consecutive meetings of the
Board of Directors without reasonable cause as determined by the Board of
Directors.
SEC. 5 The duties of the President shall be:
1.
To preside at all Board of Directors meetings;
2.
To preside at all meetings of the Association;
3.
To enforce the Constitution and BY‑Laws;
4.
To appoint those committees required by the
Constitution and By‑Laws and such other committees as deemed necessary to
the orderly operation of the Association;
5.
To require the Secretary/Treasurer, at each Annual
Meeting or at such time as the President may direct, to present a statement of
monies received, deposited and disbursed since the last Annual Meeting and the
financial standing of the Association;
6.
To require the Secretariat, at each Annual Meeting or
at such time as the President may direct, to present a statement of (1) all
monies from the SCJA treasury that have been received, deposited and disbursed
since the last Annual Meeting, and (2) the financial standing of the
Secretariat.
SEC. 6 The First Vice-President shall
automatically succeed to the office of President should the President be unable
to complete the elected term of office.
In addition, the First Vice-President shall serve as president for the
year following promotion to the office of First Vice-President. The duties of
the First Vice President shall be:
1.
To assist the President in the performance of the President’s duties;
2.
To officiate for the President in the President’s absence;
3.
To assume the responsibility for planning the Annual Meeting;
4.
To represent the Association at various functions at the request of the
President
5.
To perform such other duties as directed by the President or the Board
of Directors.
SEC. 7 The
Second Vice-President shall preside at Annual or Special Meetings of the
Association in the absence, disability, suspension, or removal of the President
and First Vice-President. The Second Vice-President shall automatically succeed
to the office of President should the President and First Vice-President be
unable to complete the elected terms of office. In addition, the Second
Vice-President shall serve as First Vice-President for the year following the
election to Second Vice-President. The
duties of the Second Vice President (First Vice President) shall be:
1.
To assist the President and First Vice President as
requested;
2.
To assume responsibility for Association awards;
3.
To assume responsibility for site selections;
4.
To perform such other duties as directed by the
President or the Board of Directors.
SEC. 8 The
duties of the Secretary/Treasurer shall be:
1.
To keep accurate minutes of the proceedings of the Board of Directors,
the Annual Meeting and special and called meetings;
2.
To oversee the recordation of the names, addresses and other such data
pertaining to the membership as directed by the Board of Directors;
3.
To keep an accurate record of all monies received, deposited and
disbursed in the name of the Association;
4.
To sign or designate and oversee the signing of all orders drawn on the
funds of the Association as authorized;
5.
To perform such other duties as directed by the President or the Board
of Directors.
ARTICLE V Election, Recall and
Appointment of Officers
SEC.
1 The Officers of the Association
and Directors-at-Large, who must be regular members eligible to vote, shall be
elected in accordance with the Election Code as adopted by the Board of
Directors.SEC. 2 The President,
First Vice President and Second Vice President shall serve terms of one year or
until their successors have been duly elected and qualified. The Secretary-Treasurer and
Directors-at-Large shall serve a term of three years or until their successors
have been duly elected and qualified. SEC.
3 Any Officer or member of the
Board of Directors may be suspended by a two-thirds vote of the Board of
Directors and may be terminated by two-thirds vote of the regular members
present and voting at an Annual or Special Meeting. Such suspensions or terminations shall be
undertaken in accordance with the procedures outlined under Rule 60 in Roberts'
Rules of Order Newly Revised.SEC. 4 Procedures
in the case of resignation, recall or death of an Officer or member of the
Board of Directors shall be established by the Board of Directors and recorded
in the Election Code of the Association.
ARTICLE VI Meetings
SEC. 1 The Association shall hold its Annual
Meeting at a place designated by the Board of Directors during the Fall
academic term each year. A mid-year
meeting of the Association (which shall not qualify as a “Special Meeting”) may
be held in conjunction with the Annual Meeting of the Academy of Criminal
Justice Sciences.
SEC. 2 In meetings of the Association and the
Board of Directors, the agenda shall be established by the President or
presiding officer.
SEC. 3 The rules contained in Roberts' Rules
of Order Newly Revised shall govern the Association in all cases to which
they are applicable, and in which they are not inconsistent with the
Constitution and By‑Laws of the Association.
ARTICLE VII Funds of the Association
SEC. 1 A general fund is hereby created. All
revenues derived from membership dues shall be placed in said fund.
SEC. 2 The Board of Directors shall have the
power to establish the membership dues.
SEC. 3 The Board of Directors shall have the
authority to enter into agreement with public and private agencies for the
purpose of accepting grants to aid the Association in meeting the objectives
stated in Article 11 of the Constitution.
SEC. 4 Funds received with restrictions shall
be administered in a manner established in agreement between the grantor and
the Association.
SEC. 5 The Audit Committee of not less than
three regular members of the Association shall inspect the financial records of
the Secretary/Treasurer at least annually. The Audit Committee will submit the
report of its findings to the Board of Directors and the general membership.
Immediate notification of any irregularities will be made to the President.
ARTICLE VIII Committees
SEC. 1 There shall be five Standing Committees
of the Southern Criminal Justice Association: Constitution and By‑Laws;
Nominations and Elections; Membership; Budget and Finance; and Audit.
SEC. 2 The President may create such other ad
hoc committees as are deemed appropriate. The President shall appoint the
chairpersons of all committees and shall appoint such. members as are deemed
appropriate.
ARTICLE IX The Secretariat
SEC. 1 A Secretariat shall be established by
the Southern Criminal Justice Association.
SEC. 2 The President, with the approval of the
Board of Directors shall be authorized to contract with an accredited
institution of higher education allowing that institution to serve as the
Secretariat for a designated period of time..
SEC. 3 The duties and responsibilities of the
Secretariat shall be to support the activities of the Association and shall
include duties such as the maintenance of the Association's membership and
mailing list; the assumption of responsibility for the mailings of the
Association and such other duties designated by the President and/or the Board
of Directors.
ARTICLE X Association Journal
SEC. 1 The Southern Criminal Justice
Association is authorized to publish a peer-reviewed journal entitled the American Journal of Criminal Justice.
ARTICLE XI Amendments
The
By‑Laws may be amended by mail ballot. By‑Law amendments should be
labeled "Amendments to the By‑Laws." (Proposed) amendments may
be received from the Constitution and By‑Laws Committee, or from the
Board of Directors or by petition from twenty‑five percent (25%) of the
membership. A majority of the valid ballots received on a mail ballot is
required for the passage of a By‑Laws Amendment. Procedures for balloting
shall be established by the Board of Directors.
The
effective date of these By‑Laws, as amended, shall be September 30, 1995.
Adopted
October, 1974
Amended
April, 1977
Amended
May, 1980
Amended
October, 1980
Amended
October, 1981
Amended
October, 1983
Amended
October, 1984
Amended
October, 1985
Amended
February, 1987
Amended
September, 1988
Amended
October, 1991
Amended
October, 1994
Amended
October, 1995
Amended September 2003- |