members: Duane Everhart, John Sloan, and Rick Tewksbury. Also welcomed guests: David Giacoppassi and Margaret Vandiver, University of Memphis. Chuck Fields introduced Sarah Norton, graduate student working with Secretariat’s Office. Smykla stated appreciation for the hard work of Secretariat’s Office and all are doing a good job. Distributed copy of current budget and proposed revisions to current budget. Stated the budget is in movement, with examples of: more than $12,000 in cash donations and having EBSCO pay $2000 for the conference bags. With regards to the Revenue budget, we will see more revenue created during this conference. Robinson, D. identified item on current budget: $625 listed in revenue for on-site registration constitutes money received in 2000 for Chattanooga conference (City of Chattanooga Police Department officers attending conference). Motion by Hunter second by Sanborn to approve request for revisions to Revenue budget as proposed. M/S/P unanimously. With regards to Expenditure budget, Smykla stated a more successful conference means increase in expenses, such as: food breaks are no longer covered by registration fees. Since we increased in revenue, we went ahead and spent the money at this conference by identifying where money needs to be spent (i.e., hotel charges for everything such as overheads, tables, copying, etc.). Robinson, D. identified item on current budget: $4,340.07 listed in expenses for food constitutes payment to the Chattanooga Clarion Hotel for the Chattanooga conference, paid in April 2000. Motion by Sanborn second by Hunter to approve request for revisions to Expenditure budget as proposed. M/S/P unanimously.

Smykla identified a problem with the Isle of Capri Hotel – Biloxi, site of the 1998 conference. On 3/18/99, a payment of $500 was sent for conference charges. In October 1998, a stop payment on the check was made as it had not been deposited after 6 months. The hotel contacted Smykla for payment. Since we do owe the money, Smykla authorizes payment. Robinson, D. will get the information and make the payment.

Board meeting. Local Arrangements Report – Thanks to the Citadel and Charleston Southern University. The Charleston Police Department is hosting two events (BBQ and riverboat cruise) and is paying for all expenses except cash bar. Lt. Steve Wright receives the most thanks as he has organized buses for trips to events on behalf of Chief Greenburg. There will have a giveaway at the Luncheon on Friday and will have a tour of the Charleston County Jail. Program Report – Variety of presentations, 2 Presidential Workshops, 2 Presidential Roundtables, and 2 Workshops on Thursday. Chief Greenburg’s workshop was moved to Thursday so the General Business Meeting is moved to Friday. The Conference program has 52 pages. Thanks to the exhibitors and John Smykla’s work with them. We will have coffee breaks in the morning and afternoon and the Glencoe/McGraw-Hill Luncheon on Friday. Site Selection Report – 2001 in Baton Rouge, September 26-29 at the Embassy Suites. There will be a complimentary breakfast and happy hour. Smykla stated thanks to Beth as she has labored under extreme crisis at home and has gone beyond call of duty to create a great program. Encouraged all to attend the workshops. We have never had 8 exhibitors, including never having Prentice Hall. Prentice Hall has asked to do more and will be giving money to sponsor one of the coffee breaks. There is a reception this evening from 6-7:30 in Colonial Ball Room / all complimentary.

make suggestions at Saturday’s Board meeting. The Awards Program was distributed. The Committee did not received any nominations for the undergraduate awards but did get graduate nominations: graduate student award to Julie Kunselman (University of Louisville) and graduate student paper award to Jeff Tipton (University of South Carolina). Educator of the Year award to Mike Donahue (Armstrong Atlantic State University), Practitioner award to Robert Johnson (Commission of the Mississippi Department of Corrections). Has talked with Rick Tewksbury about making process standardized with deadline dates on paper. Site Selection Report - discussed the idea of a river cruise but boat it is pricey. Trying to get Clearwater Beach Hilton but this is also a little pricey at $114. St. Petersburg Hilton is in a nice area for $95. Hopes to close on contract soon. Will make proposal to the Board on Saturday. Smykla appreciates hard work on the awards process. Problems with awards will be addressed on Saturday. It’s good to be going to Florida.

Smykla appreciates hard work on the conference.

Update. Discussion among ACJS Board members of new academic color for the discipline (creating a color for Justice degrees). Search for Editor for Justice Quarterly deadline is December 15, 2000. Deadline for the program was October 1, but if call this week, you could possibly still

get on the program. Mittie Southerland can answer questions regarding academic review. The 2001 conference to be held at the Renaissance Hotel in Washington, DC. Smykla stated the 2003 conference has Beth Grossi as Program Chair, which indicates Beth’s positive reputation. Overall SCJA has good representation within ACJS.

Reviewers have been very helpful in pointing out problems for authors to revise and resubmit. Currently there are 2-3 steps before the final printing. Have not received any complaints from authors. Currently have a 6-7 week turnaround on article reviews and revisions due to use of emails. Currently have 5 manuscripts for the next issue,

with five other articles are under review/revision. Indicated sending letters to paper presenters at conferences is futile as he has received little response.

the website but he is still not getting submissions from anyone. If it is a newsletter, it is suppose to get news of what’s going on in region and he is currently not getting this information. Smykla asked why go back to print? Robinson, M. stated the original format was good, having a lead article. It may not be easier to get information but would give membership something tangible to look at as paper can be filed away for later examination. Doerner asked if the problem could be format.

Maybe it should go from a reviewed format to one printing things people may not get published elsewhere. This could include job listings. Robinson, D. asked if there is a counter on the webpage.

Robinson, M. stated no, and there has been no feedback so he assumes no one is looking. Fields stated maybe we need to rethink whole philosophy of "newsletter" – having a lead essay and general information, stuff for graduate students (job announcements), and reflection of information on the organization. Smykla stated before taking the Dialogue offline, we need to look at economics, web versus print copy. Hunter stated people may look at more than we think. Let’s table discussion to mid-year and put counter on webpage to see how much it is used. Smykla wants to keep it online to encourage use of new technology. Webmaster Report – Encouraged Board to discuss new website with members. New website is scja.net. SCJA now owns that site through Wave Communications. Waiting on password to change from appstate website to net website. Smykla stated the new website is listed on conference bag. Smykla thanked Matt for his hard work and the Webmaster position will be discussed at Saturday’s Board meeting.

including developing other creative ways to generate public identity. The Committee generated list of names to showcase states in which conference is held. Thanks to Brandon and Chad Shook for their hard work.

candidates. We elected Duane Everhart and John Sloan as Board Members, Rick Tewksbury as Second Vice President and re-elected Debbi Robinson as Secretary/Treasurer. Smykla gave his thanks to Ron as this is his last meeting and he appreciates his 4 years of dedication to SCJA.

Smykla stated to make sure on name change and new logo. Fields indicated there are still some coordination problems between the Secretariat and Secretary/Treasrer. He is looking at computer programs to determine most efficient way to handle coordination, i.e., is Excel the best program. Smykla indicated the Secretariat and Secretary/Treasurer need to get together and make recommendations to the Board. As for the Policy Manual, Beth needs to consider dates. Fields stated that membership has continually declined in past several years. 200 members are not enough to sustain organization. This number needs to double. Student membership comes and goes but we have lost long-term members and he does not know why. It could be due to leadership failures in mid 1990s. Smykla charged the committee last year to target membership and this did not happen. All at table could encourage at least one person to join. He takes responsibility for not moving forward. Sloan asked if we keep figures on membership categories? Fields stated no. Sloan asked if we need to target specific groups? Smykla indicated we have to do something collectively.

the Board to adopt: Whereas social science researc demonstrates

Smykla asked if this passes the Association, how would this

Hunter asked if this sets a precedent, what is the next resolution?

He indicated this could lead to many divisive issues.

Grossi stated the bylaws do not have information on this.