MINUTES

SOUTHERN CRIMINAL JUSTICE ASSOCIATION

EXECUTIVE BOARD MEETING

OCTOBER 7, 2000 CHARLESTON

Meeting convened at 10:00am by President Grossi

1. Motion by Smykla second by Everhart to dispense with roll call and reading of the minutes. M/S/P unanimously.
2. President’s Report (Grossi): Thanks to everyone. Has received all positive comments about the conference. Considers this conference very successful and

looking forward to next year’s conference. Budget does not need to be acted upon as it was approved during last meeting. Joe Sanborn is working as he prepares for next year.

3. First Vice President’s Report (Sanborn): Setting up for local arrangements.

Looking into getting help from Loyola and Southeastern Louisiana University.

Considering a jail tour.

4. Second Vice President’s Report (Tewksbury): Preparing committees. Need more individuals for the student award committee. Asked for suggestions for committee assignments, particularly young faculty.
5. ACJS Regional Represenatative’s Report (Edwards): Remember the colors.
6. AJCJ Editor’s Report (Doerner): Thanks to everybody for help.
7. Audit Report (Crews): Nothing new to report. Grossi stated she has asked Libby Mustaine to join the Audit Committee.
8. Constitution and Bylaws (Janikowski): Grossi stated she is adding new members.
9. Dialogue (Robinson, M.): Grossi stated there is nothing new to report.
10. Fundraising (Grossi): She has looked at past and will try a different approach.

She wants past president, president and first vice president to work together. There is a need continuity with publishers and universities.

11. Intergovernmnetal Relations Report (Applegate): Nothing new to report.
12. Membership Report (Sloan): Nothing new to report. Grossi stated she is adding Duane Everhart and Florence Ferguson to Membership Committee.
13. Nominations and Elections Report (Smykla): He will be getting something together in the spring. The dates will be sent and committee will be proactive. He asked if anyone has someone he/she wants to move on or call, let him know. We will be electing second vice president and one board member. Grossi asked how the committee will conduct ballot counting? Edwards stated we must have neutral and detached counting. Call for nominations are required before mid-year meeting / 30 days. Must close out process around first of May, and it must be completed at least 30 days before annual meeting. Smykla stated the call can go out with mailout in February/March. Doerner asked if we can do elections by email? Smykla indicated he did not have a problem with putting call for nominations through email but do we have all current email addresses?

Sanborn asked if bios are going on the ballots? Smykla stated definitely.

Doerner asked if we could also use email to prepare for arrival or as a reminder?

Smykla stated we need to start moving toward email but need paper mailout now.

Edwards indicated we don’t have a committee like ACJS and that anyone can self nominate. We don’t need a petition or alternative. Grossi asked if we need to keep minutes dual or only email? Sanborn indicated he did not get any ballots last time. Fields stated that all mailouts go first class, no bulk mailing.

14. Parliamentarian Report (Camp): Grossi stated he has been asked to serve as Parliamentarian. Grossi indicated she will get him all information.
15. Secretariat (Fields): Nothing new to report.
16. Site Selection Report (Tewksbury): 2003 we are looking at the North part of region. Possible sites: Knoxville, TN, Arlington, VA, Ashville, NC. All are different culturally and geographically. Fields asked if we should examine the idea of a cruise package. When do we have an anniversary? Everhart stated the 30^th is coming in 2002. Tewksbury stated if we go on a cruise ship, no one would have opportunity to come and go, be able to come for just a day or two.
17. No Old Business

 

18. New Business

Meeting Adjourned 11:30am