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TABLE OF CONTENTS
 

I. Constitution and By-Laws

NOTE: The following policies were rescinded by unanimous vote
of the Board on September 24, 2003:

 
03-01    The outstanding educator award committee is comprised of the winners of the past 3 years.
03-02    The association will pay for all reasonable on-site visit costs.
03-03    The immediate past president chairs the nominations and elections committee.
03-04    All participants in the annual conference must register. 

NOTE: The following policies were created by email vote
of the Board in March 2004:  

04-01   Allocation of funds to the journal will be permanently increased by $500 per year

04-02   First-time student attendees to the annual conference will pay $5 for conference registration

04-03     The fee for an ad by the American Journal of Criminal Justice is waived

II. Policies

A. Subject/Topic
1. ACJS
2. Annual Meeting
3. Awards
4. Budget/Finance
5. Constitution and By-Laws
6. Elections
7. Incorporation
8. Journal
9. Leadership/Organizational Structure
10. Membership
11. Miscellaneous
12. Name of Organization
13. Newsletter
14. Organizational Relationships
15. Policy Manual
16. Scholarship
17. Secretariat
18. Tax Exempt Status

III. Minutes

 TOPIC/SUBJECT

ACJS

72.02
SACJE to become affiliated with ACJS as the first regional
representative of the Academy.

73.02
SACJE to hold mid-year meeting in conjunction with ACJS annual meeting.

76.04
SACJE supports the accreditation guidelines adopted by ACJS.

77.01
SACJE recommends to ACJS that the rebate policy of ACJS – sending a portion of ACJS dues to regional and/or state associations – be eliminated and that ACJS funds be used for more important activities of the Academy.

80.03
SACJE supports accreditation process.

87.01
Recommend accreditation process for ACJS member school.

88.01
“Call for Papers” and “Directory Ad” will be included in ACJS packets.
ANNUAL MEETING

73.02
SACJE to hold mid-year meeting in conjunction with ACJS annual meeting.

76.02
Program chair will not be responsible for local arrangements.

78.03
Local arrangements chairperson to determine who would be allowed to stay in SACJE-sponsored rooms based on the following priorities: a) the winner of the student award should be asked first; b) any students presenting papers should be asked second; c) any students helping with the local arrangements should be asked third; and d) any remaining space would be delegated on a first-come, first-choose basis.

80.04
Any resolution proposals will be voted on during the second business meeting and not the first.

83.03
More opportunities for communication among the membership e.g., panel or invitation to state agencies of the meeting site.

83.04
There will be one business meeting on the second of a three-day meeting.

85.05
All participants must pre-register.

91.07
The second business meeting is eliminated.

92.02
Hold annual meeting in the same location every third year.

92.03
Hold the annual meeting in Gatlinburg, TN every third year beginning with the 1992 meeting.

93.01
To return to River Terrace (Gatlinburg, TN) in 1995.

93.04
Send acknowledgement letters to all assisting with annual meetings.

94.01
Whomever is the program chair of the annual meeting (1st VP) will appoint the Local Arrangement’s chair and be responsible for the preparation of this meeting.

94.07
Repeal the move to Gatlinburg every third year. The board will choose the best offer available being sensitive to geographic location.

97.05
Secretary/Treasurer will be paid gas money to arrange annual meeting (Richmond, VA).

AWARDS

81.01
No more than $300.00 be expended in the Awards category and plaques should be given as in the past. Students will receive a $50.00 stipend.

82.01
Continue all awards with plaques or citations only.

89.06
Educator of the Year Award Committee is comprised of the past three (3) recipients.

92.05
Establish an award for best student graduate and undergraduate paper. The authors of the two first place papers in each category would receive a plaque and have the papers published in the journal.

93.03
All SCJA award recipients must either reside in the region or be a member of the Association.

93.05
Student award recipients to receive cash awards of $100.00 each.

95.01
For the Justice Professional Award, the Association will provide two (2) nights lodging, one (1) year membership, two (2) luncheon tickets, and registration fee for the annual meeting.

95.02
For Student Award recipients, the Association will provide two (2) nights lodging, registration fee for annual meeting, two (2) luncheon tickets, and one (1) year student membership, in lieu of cash prizes.

95.04
Name the Founder’s Award will be renamed the “RICTHER H. MOORE, JR. FOUNDER’S AWARD.”
BUDGET/FINANCE

88.03
Budget to include projected income as well as projected expenses.

89.01
Interest from checking account and Certificates of Deposit to be used for student rooms at annual meeting.

89.02
President will establish guidelines for the use of the interest monies.

89.03
Authorize up to $3500 for computer hardware for secretariat.

92.04
Aggressively pursue institutional and corporate sponsors for future events.

96.03
Members will be charged $20.00 for all returned checks  (NSF) .

96.04
Adopt ACJS budget process  -- tracking the procedure of a line item budget, with the proposed budget distributed to the Board two weeks before the meeting, and 1st Vice President submitting a balanced budget for approval.

96.05
Adopt a calendar year budget for 16 months which will run from 10/1/97 to 12/31/98, from thereafter a 12 month calendar budget.

97.04
Any excess money left at the end of the fiscal year in the category Journal/Postage may be transferred to the Annual Meeting/Reception category.
CONSTITUTION AND BY-LAWS

83.01
Modify the Constitution by excluding the term “political” for purposes of pursuing tax exempt status.

83.02
All votes on major issues and elections shall be conducted by mail.
ELECTIONS

97.01
Article V, Section I of the SCJA By-Laws is interpreted as requiring the President to appoint a Nominations and Elections Committee with the immediate Past President serving as chair and with four other members who represent diversity of the membership serving on the committee.

97.02
Article V, Section 4 of the SCJA By-Laws is interpreted as requiring at least two named individuals as candidates for each open position and that, although write-in candidates will be permitted, the presence of a write-in position on the ballot does not meet the requirement of a named candidate.
 

97.03
If the chair of the committee certifies that a second named candidate cannot be found, a waiver will be made by the Board at the mid-year meeting.

INCORPORATION

72.01
Incorporate the Southern Association of Criminal Justice Educators.

94.06
Establish the incorporation of the Association in Kentucky.

JOURNAL

75.03
Journal (Southern Journal of Criminal Justice) will be copyrighted.

75.04
Fee for reproducing material will be $100 per article to be split between the author and SACJE.

84.01
Establish a rotating editorial board.

85.02
Papers presented at SACJE conferences will be considered for the Journal with reviewer fee waived (if registered).

85.03
Change name of journal from The Southern Journal of Criminal Justice to The American Journal of Criminal Justice.

88.02
To begin the process for the “Call for Editors,” the President will appoint a committee charged with devising the selection process.

89.04
Abolish fee for journal submissions.

89.05
Expand Editorial Board of AJCJ.

89.07
Establish committee to examine the printing and binding of future issues of the Journal.

89.08
Consolidate past issues of Journal at appropriate location (either the secretariat or the University of current editor).

89.09
Extend editorship to Gerry Vito for an additional three (3) years.

91.05
Ronald Holmes named AJCJ Editor, term to expire 10/1/93.

91.06
New library subscriptions are $50.00.

94.04
Pursue contractual relationship with Anderson Publishing and attempt to negotiate a new contract satisfactory to both sides.

94.05
Mike Blankenship and Terry Edwards to discuss options with Anderson.

 LEADERSHIP/ORGANIZATIONAL STRUCTURE

73.01
2nd Vice President advances to 1st Vice President upon resignation of 1st Vice President.

76.03
By-Laws interpretation – Vacancy in 1st Vice President position must be filled by election.
 

91.01
To establish varying terms of the Directors -- The two candidates receiving the highest vote totals each serve three year terms, the two candidates receiving the next highest vote totals each serve two terms, and the nominee receiving the next highest vote serve a one year term.

92.01
Board of Directors position will be vacated due to continued absenteeism (according to the applicable provisions of the Constitution and By-Laws).

93.02
The President shall act as the official spokesperson for the association.

MEMBERSHIP

75.02
SACJE member lists may be furnished to agencies and individuals whose aims and objectives are compatible to those of the SACJE.

75.05
Secretary-Treasurer draft a certificate of membership to be issued when a member initially joins SACJE. Thereafter, membership cards will be issued each year upon payment of dues.

78.01
SACJE accepts West Virginia’s request to join us – any difficulties with ACJS, West Virginia will iron out with ACJS.

78.02
Individual membership does not depend on state of residence.

81.02
Student membership dues is $10.00 effective October 15, 1981.

81.03
Increase regular membership to $20.00.
 

81.04
SACJE mailing list may be made available at the discretion of an officer of SACJE and the editor of the Journal.

82.02
Membership categories should only include two: student and regular.

85.01
Membership categories are regular and student. Membership is defined as “individuals who support the purposes of the Southern Association of Criminal Justice Educators.”

86.02
A five year membership can be obtained for $100.00.

87.02
Site selection is board responsibility.

91.02
Regular membership dues are $30.00.

91.03
Student membership dues are $15.00.

91.04
Lifetime membership in SCJA is 10 times the annual regular membership rate.

96.01
On site visit, if there are no complimentary rooms available, the organization will pay for one room.

MISCELLANEOUS

80.01
The ERA resolution to be conveyed to the Governors of the States in our region.

80.02
Smoking resolution approved.

83.05
More opportunities for communication among the membership e.g., panel or invitation to state agencies of the meeting site.

86.01
SACJE President and Vice-President will serve on Anderson Publishing Company Board.

NAME

86.03
Organizational name change from Southern Association of Criminal Justice Educator to Southern Criminal Justice Association.

86.04
Change the association’s objective statement to reflect concern for training and practice of practitioners.

NEWSLETTER

83.03
SACJE will develop a newsletter and directory to be mailed to the membership.

87.03
Secretary/Treasurer will publish SCJA newsletter.

92.06
Name Laura Moriarty as the Editor of The Dialogue and provide her with $500.00 to publish one edition prior to the mid-year meeting.

93.06
Reappoint Laura Moriarty and Beth McConnell as Editors of the Dialogue and provide financial support to publish one edition prior to the mid-year meeting.

 ORGANIZATIONAL RELATIONSHIPS

72.03
Develop liaisons with International Association of Chiefs of Police (IACP), the American Bar Association (ABA), and similar organizations involved in the improvement of areas within criminal justice.

76.01
Minutes of State Association meetings be submitted to the SACJE within 30 days of the meeting.

84.02
Need for stronger state organizations.

POLICY MANUAL

89.10
Policy manual – adopt the policy process of ACJS.

SCHOLARSHIPS

96.02
$1,000 will be donated to the Richter Moore Scholarship fund at Appalachian State University in four payments of $250.00 per year.

SECRETARIAT

89.03
Authorize up to $3500 for computer hardware for secretariat.

95.03
Maintain $1500.00 in the Secretariat fund.

TAX EXEMPT STATUS

75.01
Secretary-Treasurer to investigate tax-exempt status.
 SCJA Policies Chronological Order

72.01
Incorporate Southern Association of Criminal Justice Educators.

72.02
SACJE to become affiliated with ACJS as the first regional
representative of the Academy.

72.03
Develop liaisons with International Association of Chiefs of Police (IACP), the American Bar Association (ABA), and similar organizations involved in the improvement of areas within criminal justice.

73.01
2nd Vice President advances to 1st Vice President upon resignation of 1st Vice President.

73.02
SACJE to hold mid-year meeting in conjunction with ACJS annual meeting.

75.01
Secretary-Treasurer to investigate tax-exempt status.

75.02
SACJE member lists may be furnished to agencies and individuals whose aims and objectives are compatible to those of the SACJE.

75.03
Journal (Southern Journal of Criminal Justice) will be copyrighted.

75.04
Fee for reproducing material will be $100 per article to be split between the author and SACJE.
 

75.05
Secretary-Treasurer draft a certificate of membership to be issued when a member initially joins SACJE. Thereafter, membership cards will be issued each year upon payment of dues.

76.01
Minutes of State Association meetings be submitted to the SACJE within 30 days of the meeting.

76.02
Program chair will not be responsible for local arrangements.

76.03
By-Laws interpretation – Vacancy in 1st Vice President position must be filled by election.

76.04
SACJE supports the accreditation guidelines adopted by ACJS.

77.01
SACJE recommends to ACJS that the rebate policy of ACJS – sending a portion of ACJS dues to regional and/or state associations – be eliminated and that ACJS funds be used for more important activities of the Academy.

78.01
SACJE accepts West Virginia’s request to join us – any difficulties with ACJS, West Virginia will iron out with ACJS.

78.02
Individual membership does not depend on state of residence.

78.03
Local arrangements chairperson to determine who would be allowed to stay in SACJE-sponsored rooms based on the following priorities: a) the winner of the student award should be asked first; b) any students presenting papers should be asked second; c) any students helping with the local arrangements should be asked third; and d) any remaining space would be delegated on a first-come, first-choose basis.

80.01
The ERA resolution to be conveyed to the Governors of the States in our region.

80.02
Smoking resolution approved.

80.03
SACJE supports accreditation process.

80.04
Any resolution proposals will be voted on during the second business meeting and not the first.

81.01
No more than $300.00 be expended in the Awards category and plaques should be given as in the past. Students will receive a $50.00 stipend.

81.02
Student membership dues is $10.00 effective October 15, 1981.

81.03
Increase regular membership to $20.00.

81.04
SACJE mailing list may be made available at the discretion of an officer of SACJE and the editor of the Journal.

82.01
Continue all awards with plaques or citations only.

82.02
Membership categories should only include two: student and regular.

83.01
Modify the Constitution by excluding the term “political” for purposes of pursuing tax exempt status.

83.02
All votes on major issues and elections shall be conducted by mail.

83.03
SACJE will develop a newsletter and directory to be mailed to the membership.

83.04
The use of “themes” at the annual meetings will be modified to assure that everyone understands that other topics are acceptable and desirable.

83.05
More opportunities for communication among the membership e.g., panel or invitation to state agencies of the meeting site.

83.06
There will be one business meeting on the second of a three-day meeting.

84.01
Establish a rotating editorial board.

84.02
Need for stronger state organizations.

85.01
Membership categories are regular and student. Membership is defined as “individuals who support the purposes of the Southern Association of Criminal Justice Educators.”

85.02
Papers presented at SACJE conferences will be considered for the Journal with reviewer fee waived (if registered).

85.03
Change name of journal from The Southern Journal of Criminal Justice to The American Journal of Criminal Justice.

85.04
Pre-registration and on-site registration will differ by $5.00 or more.

85.05
All participants must pre-register.

86.01
SACJE President and Vice-President will serve on Anderson Publishing Company Board.

86.02
A five year membership can be obtained for $100.00.

86.03
Organizational name change from Southern Association of Criminal Justice Educator to Southern Criminal Justice Association.

86.04
Change the association’s objective statement to reflect concern for training and practice of practitioners.

87.01
Recommend accreditation process for ACJS member school.

87.02
Site selection is board responsibility.

87.03
Secretary/Treasurer will publish SCJA newsletter.

88.01
“Call for Papers” and “Directory Ad” will be included in ACJS packets.

88.02
To begin the process for the “Call for Editors,” the President will appoint a committee charged with devising the selection process.

88.03
Budget to include projected income as well as projected expenses.

89.01
Interest from checking account and Certificates of Deposit to be used for student rooms at annual meeting.

89.02
President to establish guidelines for the use of the interest monies.

89.03
Authorize up to $3500 for computer hardware for secretariat.

89.04
Abolish fee for journal submissions.

89.05
Expand Editorial Board of AJCJ.

89.06
Educator of the Year Award Committee comprised of the past three (3) recipients.

89.07
Committee to examine printing and binding of future issues of the Journal.

89.08
Consolidate past issues of Journal at appropriate location (either the secretariat or the University of current
editor).

89.09
Extend editorship to Gerry Vito for an additional three (3) years.

89.10
Policy manual – adopt the policy process of ACJS.

91.01
To establish varying terms of the Directors -- The two candidates receiving the highest vote totals each serve three year terms, the two candidates receiving the next highest vote totals each serve two terms, and the nominee receiving the next highest vote serve a one year term.

91.02
Regular membership dues are $30.00.

91.03
Student membership dues are $15.00.

91.04
Lifetime membership in SCJA is 10 times the annual regular membership rate.

91.05
Ronald Holmes named AJCJ Editor, term to expire 10/1/93.

91.06
New library subscriptions are $50.00.

91.07
The second business meeting is eliminated.

92.01
Board of Directors position will be vacated due to continued absenteeism (according to the applicable provisions of the Constitution and By-Laws).

92.02
Hold annual meeting in the same location every third year.

92.03
Hold the annual meeting in Gatlinburg, TN every third year beginning with the 1992 meeting.

92.04
Aggressively pursue institutional and corporate sponsors for future events.

92.05
Establish an award for best student graduate and undergraduate paper. The authors of the two first place papers in each category would receive a plaque and have the papers published in the journal.

92.06
Name Laura Moriarty as the Editor of The Dialogue and provide her with $500.00 to publish one edition prior to the mid-year meeting.

93.01
To return to River Terrace (Gatlinburg, TN) in 1995.

93.02
The President shall act as the official spokesperson for the association.

93.03
All SCJA award recipients must either reside in the region or be a member of the Association.

93.04
Send acknowledgement letters to all assisting with annual meeting.

93.05
Student award recipients to receive cash awards of $100.00 each.

93.06
Reappoint Laura Moriarty and Beth McConnell as Editors of the Dialogue and provide financial support to publish one edition prior to the mid-year meeting.

94.01
Whomever is the program chair of the annual meeting (1st VP) will appoint the Local Arrangement’s chair and be responsible for the preparation of this meeting.

94.02
Award criteria adopted.

94.03
Establish and present a Founder’s Award to an individual who has contributed to the foundation and growth of the association.

94.04
Pursue contractual relationship with Anderson Publishing and attempt to negotiate a new contract satisfactory to both sides.

94.05
Mike Blankenship and Terry Edwards to discuss options with Anderson.

94.06
Establish the incorporation of the Association in Kentucky.

94.07
Repeal the move to Gatlinburg every third year. The board will choose the best offer available being sensitive to geographic location.

95.01
For the Justice Professional Award, the Association will provide two (2) nights lodging, one (1) year membership, two (2) luncheon tickets, and registration fee for the annual meeting.

95.02
For Student Award recipients, the Association will provide two (2) nights lodging, registration fee for annual meeting, two (2) luncheon tickets, and one (1) year student membership, in lieu of cash prizes.

95.03
Maintain $1500.00 in the Secretariat fund.

95.04
Name the Founder’s Award to read “RICTHER H. MOORE, JR. FOUNDER’S AWARD.”

96.01
On site visit, if there are no complimentary rooms available, the organization will pay for one room.

96.02
$1,000 will be donated to the Richter Moore Scholarship fund at Appalachian State University in four payments of $250.00 per year.

96.03
Members will be charged $20.00 for all returned checks  (NSF) .

96.04
Adopt ACJS budget process  -- tracking the procedure of a line item budget, with the proposed budget distributed to the Board two weeks before the meeting, and 1st Vice President submitting a balanced budget for approval.

96.05
Adopt a calendar year budget for 16 months which will run from 10/1/97 to 12/31/98, from thereafter a 12 month calendar budget.

97.01
Article V, Section I of the SCJA By-Laws is interpreted as requiring the President to appoint a Nominations and Elections Committee with the immediate Past President serving as chair and with four other members who represent diversity of the membership serving on the committee.

97.02
Article V, Section 4 of the SCJA By-Laws is interpreted as requiring at least two named individuals as candidates for each open position and that, although write-in candidates will be permitted, the presence of a write-in position on the ballot does not meet the requirement of a named candidate.

97.03
If the chair of the committee certifies that a second named candidate cannot be found, a waiver will be made by the Board at the mid-year meeting.

97.04
Any excess money left at the end of the fiscal year in the category Journal/Postage may be transferred to the Annual Meeting/Reception category.

97.05
Secretary/Treasurer will be paid gas money to arrange annual meeting (Richmond, VA).
 
 

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